From now until autumn, there are team members who need to take vacations and vacations. This happens in every business — and leaders need to have a strategy to cover this important business event.


As a tech leader, you need to cover the IT crew’s vacation at some point of the year, and summer is usually “time.” However, the goal is to make the company’s system work properly, regardless of the season or the level of the workforce.Therefore, make their time and your time Productive The name of the game.

1. Reassess your vacation planning skills

The Capability Matrix helps managers determine who can support and assist during downtime for other team members. The Capability Matrix can also help you plan employee development over the next few months. You will need a calendar that shows the timeframes that are allowed for all employees’ vacations.With the team calendar, you can always get coverage when your team manages their team. schedule.. In many cases, self-directing is binding on the team.

2. Keep a close record.

Your records will help you make sure that all vacations are recorded. In addition, having a record helps everyone adhere to the protocol and ensures that no one in the company (including leadership) uses a generous vacation policy.

Get an overview of all the steps and how many days before your absence you need to be notified. The procedure is never entirely in one person’s mind, and this way businesses can track employees and their holidays.

3. Use the vacation calendar

It is convenient to use a vacation management tool such as a shared calendar. A clear “withdrawal” policy allows team members to gain maximum autonomy and flexibility works most effectively.For example, a set of clear guidelines such as: You cannot take vacation at the same time. We guarantee that all teams will be covered at once.

Cross-training (added to the calendar) allows team members to wear many hats to cover each other.

4. Create and run the procedure.

It feels good to be the hero of your team, the one who is in great need. However, the process and its components only function as a function of the entire organization. Leaders must first define a process before operating, strengthening, and trusting vacation procedures in order to work in the best interests of the company and its employees. Paid leave plays an important role in maintaining the company’s system, checking and balancing order.

5. Use an external service.

The ideal answer to the balance between vacation, work and life is a combination of internal and external personnel. This duel company usage guarantees coverage and continuity. In addition, service contracts often include additional compensation to address the increase in summer work and vacations. This is accompanied by a decrease in productivity.

6. Create a culture of accountability.

If someone takes a vacation, they must take responsibility and ensure that their work is done and explained in advance. In addition, employees must be responsible for training their shifts. It can be helpful to use the big picture of vacation and work and assign multiple people to handle the job. Successor development, risk management, and career promotion at work can help employees monitor the company’s ball.

7. Make a backup vacation plan.

Prepare for an unexpected surge in workload backups. Create a professional list that others can fill out during their vacation. Don’t forget to make this option available. However, use it only when necessary. Then you can relax, knowing that your team’s holidays will not affect the full operation of your company or your company’s strategy.

8. Share and communicate your calendar.

Successful approaches include implementation and curation of collaboration platforms such as Microsoft SharePoint and Google Suite. With such a platform, team members can communicate efficiently through a shared calendar, and IT directors can be well prepared in the absence of staff.

9. Return to basics.

Back to basics: Team members adjust and calculate what happens during their vacation. Inform your colleagues about your job, your job, and your current initiatives as soon as possible. Coordinate the required training sessions to ensure that your team is ready.

Be prepared for a failure and be prepared for a crisis.

10. Add redundancy.

Building a team requires some skill, knowledge, and experience redundancy. This makes it easier to take over in the absence of someone and helps the team avoid unnecessary stress situations. In case of an emergency, please have a list of people who can fill out and contact a professional freelancer.

11. Assign teammates.

Form a support group of 2-3 people. Communication is very important. Encourage your small group of individuals to be accessible during your off-time by sharing your vacation plans as soon as you know about them. Discuss with your team / leader / supervisor who can (and fill in) for you and your small group. How you manage your vacation time makes all the difference between your vacation experience and how your team returns to work.

12. Don’t throw away your teammates.

It is part of our culture not to leave team members hanging when bad situations or vacations are needed and desired. But don’t expose people to the dark about what you’re doing, your progress, and who will take over after you leave. Making your work situation part of your organizational culture builds the resilience of your entire team.

13. Use task-based software.

Companies can plan product development using systems such as Jira and Zendesk. When using task-based planning, it’s easier to assign continuous scope to teams with a limited talent pool and skill set. Staff can take vacations without affecting their current workload. The first question we ask each employee is “Can you manage this?”

14. Plan your responsibilities in advance.

when employee Leaf, you or any other member of your team must take on their job. By having someone fill in when needed, employees can rest assured that they will be able to keep operations and the system running smoothly.

15. Consider better communication.

It’s important to be prepared and communicate with your team before taking a vacation. The change from existence to absence can be done smoothly with a little extra preparation and communication. To avoid misunderstandings, make sure everyone knows their obligations while they are leaving. However, the vacation plan is Hybrid work As a team, you may need a little better communication than communicating with internal team members who meet each other every day.

16. Establish a work-sharing scheme.

I learned a lot from Covid-19. It means that it is more necessary than ever to establish a work-sharing program for both the service team and the technical team. Ensuring that work is divided between teams and continuous knowledge transfer allows employees to cycle, work, and vacation without interruption.

Image Credit: Andrea Piacquadio; Pexel; Thank you!

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